Privacy Policy

MyUnidays Ltd is committed to preserving the privacy of all visitors and users of myunidays.com. Please read the following privacy policy to understand how we use and protect the information that you provide to us.

For the purpose of the Data Protection Act 1998 ("Act"), the data controller is MyUnidays Ltd of 2 Castle Boulevard, Nottingham, NG7 1FB.

By registering to any service offered by myunidays.com, you consent to the collection, use and transfer of your information under the terms of this policy.

Cookies

We store information about you using cookies (files which are sent by us to your computer or other access device) which we can access when you visit our site in future. We do this to distinguish you from other users of our website and is essential for you to use our site fully.

By continuing to browse the site, you are agreeing to our use of cookies.

We use the following cookies:

Strictly necessary cookies: these are cookies that are required for the operation of our website. They include, for example, cookies that enable you to log into secure areas of our website, use a shopping cart or make use of e-billing services. They are also used to recognise you when you return to our website. This enables us to personalise our content for you, greet you by name and remember your preferences (for example, your choice of language or region).

Analytical/performance cookies: they allow us to recognise and count the number of visitors and to see the pages you have visited and the links you have followed. We will use this information to make our website and the advertising displayed on it more relevant to your interests. We may also share this information with third parties for this purpose.

Please note that third parties (including, for example, advertising networks and providers of external services like web traffic analysis services) may also use cookies, over which we have no control.

You block cookies by activating the setting on your browser that allows you to refuse the setting of all or some cookies. However, if you use your browser settings to block all cookies (including essential cookies) you may not be able to access all or parts of our site.

Information that we collect from you

When you visit, register or view information about products or services on myunidays.com you may be asked to provide certain information about yourself including your name, educational status, institution name and your current email address. We may also collect information about your usage of our website as well as information about you from messages you post to the website and e-mails or letters you send to us.

When you first subscribe to myunidays.com your email address and myunidays.com password will be retrieved, encrypted and then stored in our secure database. This password will never be disclosed to any person. By agreeing to the myunidays.com Terms of Service and this Privacy Policy you give permission for this data to be stored in a secure environment for this purpose.

Use of your information

Your information will enable us to provide you with access to specific parts of our site and to operate the myunidays.com service for you. We will also use and analyse the information we collect so that we can administer, support, improve and develop our business.

In particular, we may use your information to contact you for your views on our services and to notify you occasionally about important changes or developments to the site or our services.

Further, we might also use your information to let you know about other products and services which we offer which may be of interest to you. If you change your mind about being contacted in the future, you can opt-out by contacting us directly or changing your preferences through your account settings.

If you contact us, we may keep a record of that correspondence.

For content that is covered by intellectual property rights, such as photos and videos ("Media"), subject to your account settings, you grant us a non-exclusive, transferable, sub-licensable, royalty-free, worldwide license ("Licence") to use any Media that you provide in connection with your account for any of our commercial or non-commercial purposes including, without limitation, in our printed publications, presentations, promotional materials, advertising or on our website. This License ends when you delete your Media or your account unless your content has been shared with others, and they have not deleted it.

When you delete Media, it is deleted in a manner similar to emptying the recycle bin on a computer. However, you understand that removed content may persist in backup copies for a reasonable period of time (but will not be available to others).

Disclosure of your information

The information you provide to us will be held on our secure computers in the UK and Ireland may be accessed by or given to our staff working outside the UK, some of whom may be located outside the European Economic Area, who act for us for the purposes set out in this policy or for other purposes approved by you. Those parties process information and provide support services on our behalf. We may also pass aggregate information on the usage of our site to third parties, but this will not include information that can be used to identify you.

Countries outside the European Economic Area do not always have strong data protection laws. However, we will always take steps to ensure that your information is used by third parties in accordance with this policy.

Confirmation of whether you have an account registered with us - by the email address you register or verify with - will be publically available.

Unless required to do so by law, we will not otherwise share, sell or distribute any of the information you provide to us without your consent.

Finally, if our business enters into a joint venture with or is sold to or merged with another business entity, your information may be disclosed to our new business partners or owners.

Your rights

You have the right to ask us not to process your personal data for marketing purposes. You can exercise your right to prevent such processing by changing your account settings. Our site may contain links to and from the websites of our partner networks, advertisers and affiliates. If you follow a link to any of these websites, please note that these websites have their own privacy policies and that we do not accept any responsibility or liability for these policies. Please check these policies before you submit any personal data to these websites.

Security and data retention

We employ security measures to protect your information from access by unauthorised persons and against unlawful processing, accidental loss, destruction and damage. We will retain your information for a reasonable period or as long as the law requires.

Accessing and updating

You are entitled to see the information held about you and you may ask us to make any necessary changes to ensure that it is accurate and kept up to date. If you wish to do this, please contact us. We are entitled by law to charge a fee of £10 to meet our costs in providing you with details of the information we hold about you.

Changes to our Privacy Policy

Any changes to our privacy policy in the future will be posted to the site and, where appropriate, through email notification.

Contact

All comments, queries and requests relating to our use of your information are welcomed and should be addressed in the first instance by email to help@myunidays.com.

GÉANT Data Protection Code of Conduct (CoCo)

Name of the service

UNiDAYS

Description of the service

UNiDAYS is the world’s leading Student Affinity Network, connecting a global student audience with relevant brands and services.

Data controller and a contact person

MyUnidays Limited of 2 Castle Boulevard, Nottingham, NG7 1FB is the data controller, and can be contacted directly by post to the address above, or by e-mail to help@myunidays.com

Jurisdiction

GB, England

Personal data processed

The following data is requested from your Home Organisation:

your unique user identifier (SAML persistent identifier, ePPN or ePTID)
your role in your Home Organisation (eduPersonAffiliation, eduPersonPrimaryAffiliation or eduPersonScopedAffiliation)

The following data is gathered from yourself:
When you visit, register or view information about products or services on myunidays.com you may be asked to provide certain information about yourself including your name, educational status, institution name and your current email address.

In addition, we may also collect information about your usage of our website as well as information about you from messages you post to the website and e-mails or letters you send to us.

Purpose of the processing of personal data

In particular, we may use your information to contact you for your views on our services and to notify you occasionally about important changes or developments to the site or our services.

If you contact us, we may keep a record of that correspondence.

We will also retain certain information for the purposes of avoiding fraud.

Third parties to whom personal data is disclosed

Personal data is not disclosed to any of our partners and is only shared in an anonymised and aggregated format. We may share your personal data with our third party service providers for the purposes of providing our services to you, in particular, contacting you about our services and products. Finally, we may disclose your information to any business which is seeking to acquire, merge with or engage in a joint venture with us. Confirmation of whether you have an account with us by the e-mail address you register or verify with, will be publically available.

How to access, rectify and delete the personal data

In order to request access or rectification or, where such data can be deleted by law, to request deletion please contact us using the contact details set out above. Please be aware that where information is retained pursuant to a legitimate aim, e.g. fraud prevention, we are not obliged to delete this data.

You have the right to ask us not to process your personal data for marketing purposes. You can exercise your right to prevent such processing by changing your account settings.

Data retention

We employ security measures to protect your information from access by unauthorised persons and against unlawful processing, accidental loss, destruction and damage. Your data shall be retained during the period for which your account is active. When you unsubscribe, all data which we do not require for fraud prevention purposes shall be deleted.

Data Protection Code of Conduct

Your data will be protected in accordance with the Data Protection Act 1998 and, once implemented, the General Data Protection Regulation.

Your personal data will be protected according to the Code of Conduct for Service Providers, a common standard for the research and higher education sector to protect your privacy.

Privacy statement dated 14th June 2017.